Scope of Work Advisory — Exterior Services

Contracts built the way
the work actually happens.

We audit and rebuild the scope of work in your exterior services agreements, covering landscaping, snow removal, and beyond. The operational language that determines whether your vendor actually performs.

Book a 15-minute intro call See our services
Snow contracts are a summer project. Landscape contracts are a winter project. By the time most operators think about it, the best vendors are already committed.
The problem

Most scopes of work weren't written by anyone
who has managed these services.

They were written by whoever it fell to — a lawyer finishing the legal boilerplate, a committee that knows real estate but has never defined a service window, or someone who copied last year's version and hoped it still applied. The result looks professional on paper and falls apart the moment a vendor pushes back.

The lawyer or default writer
Capable writer, wrong expertise
Has never defined a 2-inch trigger, a service window, or what happens when a vendor doesn't show up during a storm.
The internal committee
Built for the conference room, not the field
CFOs cut costs. Real estate teams copy templates. Nobody in the room has managed a snow route or watched a vendor skip edging because it wasn't specified.
The vendor's contract
Written to protect the vendor
Most vendor agreements were written by the vendor, built over time to limit their liability, protect their billing, and leave the gray areas in their favor. They were never designed to protect you. We know exactly how, because we've been on that side too.
"Lawyers write contracts. We write scopes of work. They're not the same thing."
We work alongside your attorney — not instead of them. We focus exclusively on the operational scope of work, specifically the language that defines what the vendor owes you, when, and what happens if they don't deliver. Legal framework and master service agreements are your attorney's territory. Ours is making sure the work itself is defined, measurable, and enforceable.
Our services

Scope of work advisory —
four ways to engage

We focus on the operational scope of work, not legal boilerplate or master service agreements. Every engagement is specific to your locations, your climate zones, and your vendor relationships.

SOW Audit
Contract Audit
Full review of your existing scope of work. Risk and cost exposure analysis. Findings categorized as Critical, Moderate, or Advisory. 30-minute debrief call. Delivered in 5–7 business days.
Delivered as an annotated PDF findings report + 30-minute debrief call.
Most popular
SOW Rewrite
Contract Rewrite
Full operator-grade scope of work rewrite. Geographic and climate-specific language. Defined SLAs, service windows, trigger language, and penalty provisions. Vendor negotiation talking points included.

Audit fee credited toward rewrite if completed within 90 days.
Delivered as a Word document and PDF, ready for vendor negotiation or contract execution.
RFP Scope Development
RFP Scope Writing
Operator-grade scope of work written before vendors bid. Creates apples-to-apples comparison. Sets the contractual standard before anyone signs anything.
Delivered as a Word document and PDF, ready to include in your RFP package.
Pre-Season Advisory
Advisory Retainer
Ongoing SOW prep and vendor readiness. Snow contracts are a summer project. Landscape contracts are a winter project. We keep you ahead of the calendar everyone else is behind on.
SOW drafts, RFP scopes, and annotated reviews delivered as needed throughout the engagement.
Pricing based on scope and number of locations. Contact us to discuss — info@groundtruthcontracts.com
Who we serve

Built for operators who manage
exterior services at scale.

Primary clients
Property managers and commercial real estate operators
Multi-site retail, restaurant, and service operators
Franchisees managing their own vendor relationships
HOA and residential community managers
You may need us if
Your SOW was written by a lawyer or internal committee
You're sending an RFP and need a proper scope of work
You've had a vendor dispute or unexpected billing
You have no written scope of work at all
Confidentiality: Everything you share with us is held in strict confidence. We never share, distribute, or reference your documents or business information with any third party. Share only what you are comfortable sharing.
About

Built on both sides of the
same contract.

Ken Jackson spent 13 years on both sides of exterior facility services before founding GroundTruth Contracts.

He started on the vendor side, leading business development, sales, and field operations for a regional landscaping and snow removal contractor. That meant writing bids, building snow routes, managing crew capacity, and learning firsthand how contracts get written to protect the vendor, not the client.

He then transitioned to working with a national exterior facility management company for eight years, building and leading the sales organization and overseeing all aspects of a nationwide operation including the vendor network and the contracts that governed every one of those relationships.

Over 13 years he saw the same problems repeat themselves: vendors disputing invoices over language nobody defined, contractors walking off jobs mid-season because the scope was unclear, and operators scrambling to find replacements during a blizzard or in the middle of a growing season, all because the contract never said what was actually expected.

GroundTruth Contracts exists to fix that. We work exclusively for property owners and operators. We never advise vendors.
Get started

15 minutes to know if there's
something worth addressing.

No pitch. No obligation. A straight conversation about your exterior services contracts and whether there are gaps worth fixing before the next season begins.

Book a 15-minute intro call
Or email us directly — info@groundtruthcontracts.com · (720) 477-4608